ADDEV Materials Aerospace & Defense
(Version for website publication – based on FM-009 CWB 6.2022)
These Conditions of Purchase (“Conditions”) apply to all Vendors supplying products or materials to ADDEV Materials Aerospace & Defense, whether acting as Manufacturer, Distributor or Stockist.
Acceptance of any purchase order issued by ADDEV Materials Aerospace & Defense implies full acceptance of these Conditions, unless otherwise expressly agreed in writing.
Vendor approval is normally granted following:
completion of a supplier questionnaire, and
formal acceptance of these Conditions.
ADDEV Materials Aerospace & Defense reserves the right to perform quality audits, assessments, or any other form of evaluation at the Vendor’s premises, at its discretion.
In addition to these Conditions, the Vendor shall comply with all quality requirements specified in the purchase order, including any referenced specifications, standards, or subsequent amendments.
All materials supplied must be lot traceable back to source, except for specific consumables where otherwise agreed.
The Vendor shall:
maintain records tracing all materials used in each batch back to the original supplier,
retain such records for a minimum of ten (10) years,
provide copies of records upon request, at no additional cost.
Records must be protected against deterioration, loss or damage.
In the event of business cessation, all records shall be transferred to ADDEV Materials Aerospace & Defense prior to closure, at no cost.
Any change to:
formulation,
raw materials,
manufacturing process, or
product characteristics
must be notified in writing in advance and approved by ADDEV Materials Aerospace & Defense.
No deviation from the purchase order shall be accepted without prior written approval.
If the Vendor is unable to meet any requirement (including shelf life), ADDEV Materials Aerospace & Defense Purchasing must be informed immediately.
Any accepted deviation will normally be confirmed by an amended purchase order.
Each delivery must be accompanied by a release document or Certificate of Conformity, including at minimum:
Unique document reference
Vendor name and address
Name or signature of the authorised release signatory
Customer name and address (ADDEV Materials Aerospace & Defense)
Purchase order number
Item reference
Quantity supplied
Batch / lot number
Applicable specification or standard
The following statement must be included:
“Certified that the whole of the supplies detailed hereon have been inspected and, unless otherwise stated herein, conform in all respects to the requirements of the purchase order.”
Where the Vendor operates a certified Quality Management System, the certificate reference shall be stated.
Where specified in the purchase order, materials must be tested and released in accordance with the stated specification or standard.
Any deviation must be agreed in writing with the ADDEV Materials Aerospace & Defense Quality Department prior to dispatch.
The Vendor shall comply with all packaging and labelling requirements stated in the purchase order.
Where no specific requirements are stated, packaging must be sufficient to fully protect the material during transport, storage and handling.
ADDEV Materials Aerospace & Defense reserves the right of access to:
inspect materials, and/or
review quality records
at the Vendor’s premises.
This right of access shall also be extended to ADDEV Materials Aerospace & Defense customers and applicable regulatory authorities.
Any temporary or permanent change to the manufacturing location must be notified in writing to the ADDEV Materials Aerospace & Defense Quality Department prior to implementation.
The Vendor shall ensure that all applicable requirements contained in these Conditions, including rights of access, are flowed down to all sub-tier suppliers and subcontractors.
Vendors are responsible for ensuring full compliance with REACH and CLP regulations.
Each product must be accompanied by a compliant Safety Data Sheet (SDS):
on first delivery, and
whenever the SDS is updated.
The Vendor warrants that no counterfeit or suspected counterfeit parts shall be supplied.
The Vendor shall:
maintain traceability to the original manufacturer,
flow down these requirements throughout its supply chain,
notify ADDEV Materials Aerospace & Defense immediately upon discovery or suspicion of counterfeit supplies.
The Vendor shall ensure all personnel involved are aware of potential criminal liabilities related to falsification, fraud or misrepresentation.
All Vendors must adhere to the highest standards of ethical conduct.
Vendors shall maintain a written Code of Ethics, communicated to all employees, covering at minimum:
Business integrity
Confidentiality and data protection
Whistle-blower protection
Intellectual property
Corporate social responsibility
Modern slavery and human trafficking
Health, safety and environmental protection
ADDEV Materials Aerospace & Defense reserves the right to request evidence of compliance.
All products supplied must be safe for their intended use and must not present unacceptable risk to persons, property or the environment.
These Conditions of Purchase form an integral part of all purchase orders issued by ADDEV Materials Aerospace & Defense and shall prevail unless otherwise agreed in writing.
